Policing ICT Landscape Mapping

Tender description

Summary of the work Undertake scoping and mapping across the Law Enforcement National technology landscape. Perform integrated planning, risk and dependency identification and management. Establish governance and oversight processes. Implement interconnected outcomes planning and realisation, and consistent programme management deliverables. Document related business, technical and architecture standards. Advise and inform clients on landscape issues. Expected Contract Length 2 years Latest start date 01/10/16 Budget Range The resourcing need is expected to be around 4 to 5 people over the period of the contract. Additional work for extended scope requirements may be needed and this will be handled on an ad-hoc basis, based on a standard rate card. Why the Work is Being Done The Home Office and the NPCC Digital Policing Programme are currently implementing a number of National Law Enforcement initiatives. These have been mapped onto an application landscape using a VMOST approach, together with a joined-up critical milestone timing plan. This work must be taken forward to enable a more effective portfolio management approach, and ensure that the initiatives are operating in a complementary manner (identifying any overlaps or gaps), understand any critical dependencies and map the critical milestones so that the Police Forces are able to ensure their business readiness. Problem to Be Solved Maintaining engagement with the various programme teams. On boarding of further projects that come into scope Collection and maintenance of project data including planning, risk and Dependency and critical milestone identification Support and mange systems for reporting and governance. Benefits management Implementation and improvement of a programme view Continually refresh and keep current all portfolio data There is a requirement to prepare a connected and overarching view of the vision of these programmes in totality every 6 months within this parliament, so as to provide a clear picture of the overall agenda for the digital transformation. Who Are the Users Users include but are not limited to law enforcement (Police Forces, National Crime Agency, etc), Home Office Crime & Police Group, College of Policing, Police ICT Co, Office of Security and Counter Terrorism. Work Already Done An initial Landscape Mapping programme has been undertaken for the HO National Law Enforcement programmes (Emergency Services Mobile Communications Program, Home Office Biometrics and the National Law Enforcement Data Programme); the Digital Policing programmes (Digital Public Contact, Digital Investigation and Intelligence, Digital First) and the Ministry of Justice Common Platform generating VMOSTs, high level programme plans and dependencies. Existing Team The supplier will be working with civil servants, NPCC staff, Police Force ICT teams, Digital Policing programme teams, HO Programme teams, the Police Technology Council, the Police ICT Co and multiple suppliers across various strands of work for delivery of the programmes. Current Phase Not applicable Skills & Experience • Ability to rapidly establish credibility with senior management in the relevant business areas. • The supplier has experience of delivering portfolio support and advice at a senior level across multiple technology programmes • Experience of the creation and management of portfolio analysis models (e.g. VMOST) in a technology environment. • Experience of reviewing landscape complexity and assessing opportunities for improvement to both technology and business stakeholders • Proven capabilities and qualifications in portfolio and programme management • Evidence of establishing demand and benefits management processes across a broad programme landscape. • Provide reports and assessments across the scope of the work which are demonstrably independent of suppliers working on constituent major projects (>£1 million) and without potential conflicts of interest. Nice to Haves • Experience of working in a challenging and complex public sector environment • Familiarity with Law Enforcement technology and in • Awareness of the main digital projects in the policing space and likely challenges they will encounter. • Access to a range of additional resource. • Experienced as a team; self organised having an ability to work on their own initiative and without constant direction. Work Location National Police Chiefs Council offices at 10 Victoria Street and 10 Greycoat Place London; Home Office London Sites: 2 Marsham Street, Croydon, Hendon Working Arrangments Onsite full-time 5 days a week co-located with the rest of the team at the NPCC offices in London. Occasional travel to other Police Forces (or partner organisation) offices may be required. Security Clearance All staff must hold or be prepared to undergo SC Security Clearance to operate on this project. No. of Suppliers to Evaluate 4 Proposal Criteria • Engagement and approach • Mobilisation • Team structure • Team members skills and experience • Analytical Methods (VMOST) • Structured approach to deliverables/ outputs etc. Cultural Fit Criteria • Commitment to excellence • Open and collaborative team approach • Flexible working • Commitment to team working • Shares skills and knowledge Payment Approach Time and materials Evaluation Weighting Technical competence 50% Cultural fit 15% Price 35% Questions from Suppliers 1. Is the requirement for independence of major projects confined to law enforcement projects? Suppliers will acknowledge that this Call-Off Agreement is one of a number of agreements across the law enforcement area and that the Customer requires that no single supplier can perform both a client side management role and a delivery role in this space, unless expressly permitted by the Home Office. For the avoidance of doubt, the provision of client side management and delivery roles across different programmes and areas within the Home Office will be permissible. 2. Did you have any external suppliers supporting the initial Landscape Mapping programme and will they be eligible to bid for this work? The existing work has been supported by an external supplier and has reached a point at which it can be readily handed on. The supplier for that initial stage of the work will be eligible to bid on this requirement. 3. Can you provide the outputs of the initial Landscape Mapping programme or a hold a briefing on the work carried out to date? At this stage we are only seeking expressions of interest and may subsequently request evidence of how bidders meet the essential and “nice to have” criteria. Once bidders have been selected, the successful bidders will be issued with a full request for proposal which will contain the relevant documents and further information about the work itself. If further briefing or questions sessions are deemed helpful they will be notified at that stage. 4. Can you provide the outputs of the initial Landscape Mapping programme or a hold a briefing on the work carried out to date? At this stage we are only seeking expressions of interest and may subsequently request evidence of how bidders meet the essential and “nice to have” criteria. Once bidders have been selected, the successful bidders will be issued with a full request for proposal which will contain the relevant documents and further information about the work itself. If further briefing or questions sessions are deemed helpful they will be notified at that stage. 5. Nice-to-have skills and experience point 2: "Familiarity with Law Enforcement technology and in ..." Please can you clarify if there is a continuation of this point - are there additional areas of experience requested? The line should read:• Familiarity with law enforcement technology and infrastructure. 6. (a) What is the makeup of the team that Landscape Mapping partners would be working with? (b) What other programmes are impacted by this work or shaped as a result? (c) How many projects/ programmes are currently in the portfolio? How many are in the pipeline? (d) Which governance do existing initiatives interact with? (e) Who has developed the initial mapping and are they invited to bid for this stage of the work? (f) How long has the initial work taken and with what level of resources? (g) May suppliers have sight of the initial mapping undertaken prior to award. Please see the answer to question 3. More detailed information will be shared at the RfP stage of the process after short listing.