Printing and related services

Tender description

As the Authority, Crown Commercial Service intends to put in place a Framework Agreement for the provision of Managed Print and Digital Solutions. The initial duration of this Framework Agreement is for a two (2) year period. The Authority may extend the duration of this Framework Agreement for one (1) year following the expiry of the initial period, and a further option to extend for one (1) year; a maximum Framework Agreement duration of four (4) years. Any extension will be exercised at the sole discretion of the Authority. The Framework Agreement will be divided into 2 Lots: Lot 1: Fully Managed End to End Print and Digital Solutions (single Supplier lot): The scope of service will deliver Fully Managed End to End Print and Digital Solutions and be available to all eligible Contracting Authority Users across Central Government and the wider public sector. Lot 1 will provide a wide range of Print and digital Solutions and associated services for Contracting Authorities including the delivery and Implementation of an End to End Print and Digital Solution for a range of print requirements including, but not limited to: (i) Business operational print; (ii) Advertising and marketing print; (iii) Security print; (iv) Bulk print; (v) Printing paper; (vi) Bulk envelopes; (vii) Large format and wide print; (viii) Command and House Papers; (ix) Digital asset management (DAM); (x) Direct mail and transactional print; and (xi) Associated print services such as, storage, fulfilment and distribution, postage, scanning and stock management are only available as part of a core print requirement; and (xii) Digital solutions — to support those Contracting Authorities who wish to move towards a more a digital solution. Lot 2: Tailored Managed Print Solutions (multi Supplier lot): Lot 2 will provide a wide range of Print and Digital Solutions and associated services for Contracting Authorities who need a further competition to compete their requirements. The scope of the service will deliver a full range of operational print services, as either a Fully Managed End to End Print and Digital Solutions service or discrete elements of an end to end managed service. The Supplier shall provide a full range of operational print services including, but not limited to: (i) Business operational print; (ii) Advertising and marketing print; (iii) Security print; (iv) Bulk print; (v) Printing paper; (vi) Bulk envelopes; (vii) Large format and wide print; (viii) Digital asset management (DAM); (ix) Direct mail and transactional print; (x) Associated print services such as storage, fulfilment and distribution, postage, scanning and stock management are only available as part of a core print requirement; and (xi) Digital solutions — to support those Contracting Authorities who wish to move towards a more a digital solution. A detailed description of the Goods and Services required under this Framework Agreement are set out in Attachment 4a Specification (Framework Agreement Schedule 2). The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (‘TUPE’) may apply for Lot(s) 1 and 2 at Call Off Contract level. It is the responsibility of Potential Providers to take their own advice and consider whether TUPE is likely to apply in particular circumstances of the contract and to act accordingly. The Potential Provider is encouraged to carry out its own due diligence exercise. Cyber Essentials is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. There are 2 levels of certification: Cyber Essentials and Cyber Essentials Plus. To participate in this Procurement, Potential Providers (and Key Sub-Contractors) must be able to demonstrate that you comply with the technical requirements prescribed by Cyber Essentials Plus for Services under and in connection with this Procurement. The Potential Provider may be awarded a place on the Framework Agreement but shall not enter into any Call Off Procedure and / or any Call Off Contracts with Contracting Authorities until they are able to demonstrate to the Authority that they meet the technical requirements prescribed by Cyber Essentials Plus for Services under and in connection with this Procurement. Further details of Cyber Essentials may be found here: https://www.cyberstreetwise.com/cyberessentials/ Further detail of this mandatory requirement can be found in PPN 09/14.