Administration services

Tender description

Crown Commercial Service as the contracting authority has put in place a pan government Framework Agreement for use by UK public sector bodies (and any future successors to these organisations), which include Central Government Departments and their Arm's Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities. The above contracting authority(s) had a need for Grants and Programmes Services (GP&S). The Services covered by the Procurement were sub-divided into 5 Lots, namely: Lot 1: G&PS Administration Services; Lot 2: Communication, Promotions and Support to understand G&PS; Lot 3: G&PS Policy Design and Implementation; Lot 4: G&PS Programme Evaluation; Lot 5: G&PS Managed Service. Each Lot set out the scope of work that a Supplier would be required to undertake under each lot. Contracting Authority Call Off requirements under a Lot may be for 1, any number and combination of, or all the Services within that specific Lot. Suppliers had the opportunity to bid for any of Lots 1 to 4. Lot 5 was different from the other Lots (1-4) in terms of bidding requirements in that Suppliers did not bid directly for, but expressed an interest in Lot 5, and become eligible to be awarded Lot 5 by virtue of having bid for and been successful at all of Lots 1, 2 and 3 inclusive. If a Supplier was successful at Lots 1, 2 and 3 inclusive then they were eligible and were awarded Lot 5, either as Lot 5 on its own (if indicated in the response to Attachment 2, Participation requirement and Selection Questionnaire SQ1.3 that only want to be awarded Lot 5) or as part of a multiple lot award i.e. Lots 1, 2, 3 and 5. If Suppliers failed to be successful at any Lot out of Lots 1, 2 or 3 then they have not been considered for award of Lot 5, either on its own or as part of a multi Lot award. If an interest was expressed in Lot 5 or bid submitted for other Lots as well as having expressed an interest in Lot 5, then failure to get the required Lots for award of Lot 5 did not prevent Suppliers from being considered for (in line with evaluation procedures at paragraphs 9 onward in Attachment 1 ITT) and being successful in any of the other Lot(s) that had bid for (i.e. Lots 1, 2, 3 or 4). Suppliers were able to bid for and be successful (in accordance with evaluation procedures and final decision to award at paragraphs 8 and 12 in the ITT) on multiple Lots i.e. successful suppliers were not limited on the number of Lots they may appear on. Suppliers on the Framework Agreement will only be able to bid for Call Off Contracts competed under the Lot in which the Supplier is listed — the Lot at which the Supplier has been successful at this Framework level Procurement. Where a Supplier has bid for Lots 1, 2 and 3 and expressed an interest in Lot 5 and is successful in their bid they had the option of being listed on Lots 1, 2, 3 and 5 or on Lot 5 only. If a Supplier choose to be on Lot 5 only they will not be permitted to participate in competitions for services under Lots 1, 2 or 3. Suppliers are deemed not capable of delivering the services under Lots 1, 2 and 3 if they elected to be on Lot 5 only. The duration of the framework agreement is 2 years plus the option for 2 12-month extensions (potentially a 4 year total framework).