Wakefield Property and Facilities Management Project

Tender description

As part of its Transformation Agenda, the Council of the City of Wakefield ("the Contracting Authority") is undertaking a Property and Facilities Management Project. The Contracting Authority intends to use the competitive dialogue procedure of the Public Contracts Regulations 2006 (as amended) to procure both a public contract ("the Contract") and a framework agreement (“the Framework Agreement”) (see below). The Contract The Contracting Authority intends to procure the Contract for its own benefit and for others to whom it has an obligation to provide certain services. It is anticipated that the Contract will cover a wide range of services and some works elements ("the Services") including without limitation the following: — Building Services; — Property and Asset Management; — Facilities Management; — Catering; — Cleaning; — Miscellaneous building related services; - Capital works projects (especially in relation to schools); - Architectural design and related services. This list is not exhaustive and consideration may be given during the procurement process to the inclusion of additional services or options for additional services which will assist in delivering the Services. The Framework Agreement In addition, the Contracting Authority is keen to make the benefits of the Services delivered under the Contract available to publicly funded schools and other neighbouring public bodies in the area. The Contracting Authority is also therefore seeking to procure a separate framework agreement (“the Framework Agreement”) for the Services and services substantially similar to the Services. The Contracting Authority will be acting as a central purchasing body through which the following organisations may choose, but shall not be obliged, to procure the Services using the Framework Agreement: (1) the other local authorities and publicly funded bodies that are identified in Annex A of the OJEU Contract Notice placed in relation to this procurement (“the Participating Bodies”); and (2) all publicly-funded schools and other educational establishments within the geographical areas of the Contracting Authority and the Participating Bodies. Accordingly it is the intention that all these organisations should be able to rely on this procurement to purchase such services without the need for any further procurement process. Also, for the avoidance of doubt, whereas the Contracting Authority currently provides some of the Services (for example, school catering services) to local schools as part of its own arrangements, it is intended that this will in future be carried via the Framework Agreement, rather than the Contract. The duration of an individual call-off contract under the Framework Agreement will not necessarily be limited to four years but will be governed by the precise subject matter of the call-off contract concerned. The form of the call-off contract will be agreed during the current procurement process and set out in the final Framework Agreement, subject to the right to make specific amendments in respect of an individual call-off. No guarantee or warranty is given as to the nature or volume, if any, of the Services or the number of call-offs, if any, under the Framework Agreement. It should also be noted that in addition to any change in the structure or identity of the Contracting Authority and/or the Participating Bodies in the event of re-structuring within local government, this procurement and/or the Contract and any Framework Agreement awarded will pass to successor authorities to the Contracting Authority and the Participating Authorities as relevant and appropriate. Keywords: Asset Management, Facilities Management, Catering, Cleaning, Property, Architectural