School cleaning services

Tender description

The successful tenderer will be required to provide cleaning services at Aylesford School and Sixth Form College. Aylesford School and Sixth Form College is a forward thinking, exciting and educationally challenging environment. All of the School's fundamental principles centre on the teaching and learning experience, with students at the core of all work. The School believe in academic rigour and the concept of improving on previous best. Aylesford School is proud of the school ethos, their teachers and students and the learning relationship that they nurture. Aylesford School prepare their students to access higher education or employment and guide and encourage them to be good citizens capable of adapting to adult life in the 21st century. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Aylesford School and Sixth Form College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for 3 years in duration from 1.4.2017 until 31.3.2020 and will be fixed price in nature, with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present 10 cleaning operatives (covering 14 areas — 9 operatives on the evening shift and 5 operatives on the morning shift) are employed to work between the hours of 6:00-8:30 and 15:30-18:00, Monday to Friday, which includes a Contract Manager undertaking cleaning and non-cleaning duties, totalling 30 hours per week. The value of the current contract is circa 81 000 GBP + VAT which includes daily cleaning duties, washroom services and window cleaning once per annum. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. The School's objectives: — To build upon the already improved standards of cleanliness within the School. — To receive a service that complies with the service standards. — To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce. — To generate an improved learning environment for all students, within the School. — To receive pro-active management support for the cleaning staff. — To hold regular review meetings with the successful contractor. — To achieve overall value for money.