School cleaning services

Tender description

John Port School is an Academy for students aged from 11 to 19 years and was opened as a community comprehensive school in 1965 following the reorganisation of secondary education in Derbyshire. It is 1 of the largest comprehensive schools in the country which currently has over 2 000 students on roll, aged between 11 and 18 years. The school is situated in the small village of Etwall in south-west Derbyshire in the Midlands. John Port School is non-selective and takes students from a very large area varying from urban suburbs west Derby to semi-rural villages in the west, north and south. Each year group from year 7 to 11 has 12 forms of around 29 students each. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for John Port School. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for three years in duration from 1.1.2017 until 31.12.2019 and will be fixed price in nature, with the Contractor invoicing the Client for 1/12th of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: Innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. There are ongoing plans for change within the School over the next 3 years, therefore total flexibility will be required from the successful contractor, with regard to the changes in the site layout due to building works and building openings / closures. At present 21 cleaning operatives are employed to work between the hours of 5:45 and 9:00 and 15:15 and 18:30, Monday to Friday, which includes a Manager and Team Leaders. There is also a cleaner present in School during the day. The cost of the cleaning contract between September 2015 and August 2016 was circa 230 000 GBP. The School's objectives: — To increase the standards of cleanliness around all areas of the School; — To receive a service that complies with the service standards; — To receive consistently high-quality cleaning standards; — To generate an improved learning environment for all students, in all areas of the School; — To receive improved management support for the cleaning staff; — To hold regular review meetings with the successful contractor; — To achieve overall value for money.