Access control system

Tender description

The Authority has identified the need to extend its existing xPlan access control system to 38 locations around the West Midlands region. It is assumed that the most cost-effective solution will be achieved by extending the existing xPlan system and re-using all of the hardware, software cards and associated interfaces with the HR and Timekeeping systems for those sites already fitted with access control. The existing system uses xPlan V9.x software and is compatible with all Plan controller hardware options. Please note that WMFRA ICT department have invested a significant amount of time and effort into the creation of HR and transaction based timekeeping links with the xPlan system at a database level. The saving must therefore be sufficient to off-set the requirement for re-development of these interfaces. Any tenders that propose a retrofit replacement of the existing systems must allow for the replacement to occur out-of-hours and at their own cost. West Midlands Fire and Rescue Authority has identified the need to extend its existing xPlan access control system to 38 locations around the West Midlands. It is assumed that the most cost-effective solution will be achieved by extending the existing xPlan system and re-using all of the hardware, software cards and associated interfaces with the HR and Timekeeping systems for those sites already fitted with access control. The existing system uses xPlan V9.x software and is compatible with all Plan controller hardware options — this software front-end is scalable to accommodate the expansion without the need for additional software licenses. Please note that WMFRA ICT department have invested a significant amount of time and effort into the creation of HR and transaction based timekeeping links with the xPlan system at a database level. The saving must therefore be sufficient to off-set the requirement for re-development of these interfaces. Any tenders that propose a retrofit replacement of the existing systems must allow for the replacement to occur out-of-hours and at their own cost. The cost of a replacement system would need to include the following potential areas: retrofit of card readers and door access control to HQ building and Haden Cross Fire Station, a replacement ICT server, the re-writing of interfaces by the Authority's ICT department for HR and timekeeping systems, replacement ID cards for all staff and training on a new system. The tenderer will allow for the associated coordination with ICT in regard to some areas identified. Economic Operators must be experienced in the field of physical access control systems and be able to demonstrate its technical competence. Economic Operators should also have or be prepared to obtain 5 000 000 GBP public and products liability, 5 000 000 GBP employer's liability and be able to prove their financial stability. Economic Operators that cannot meet the requested turnover of 600 000 GBP must be able to provide a guarantee from either a parent company or bank, failure to demonstrate this will result in a bid being rejected. The Authority is conducting this procurement using the Open Procedure in accordance with the requirements of the Public Contracts Regulations 2015 for the purpose of procuring the supply and installation of an extension to an xPlan physical access control system. If you would like to be considered for this contract please download, complete and return the tender documentation for this opportunity via the EU Supply portal, which can be located by clicking and following this link: https://uk.eu-supply.com/login.asp?B=BLUELIGHT If you are not already registered as a supplier with EU Supply this process will need to be completed before the tender opportunity can be accessed. Registration can be completed by clicking on the tab on the EU Supply homepage ‘New Supplier Registration’ and following the instructions on screen. Closing date and time for completed tenders is 17.8.2016 at 16:00. Any applications that are not uploaded to EU Supply by this deadline will not be considered.