Building surveying services

Tender description

The EFA are seeking to undertake data collection for all school buildings in England for which DfE provides capital funding. This will build on the successes of the PDS programme, evolving to reflect lessons learned and improve the quality of the data collected. The aim is to deliver the programme over 3 years but it may take up to 5 years; with visits required to c. 24 000 institutions and c. 70 000 buildings in total. The programme will be supported by an IT solution which is being procured separately. The IT solution will provide an ‘end-to-end’ solution and will include an application/software to be used to input data as well as holding the management information necessary to deliver the programme (although it will not be a PM solution). The EFA intends to collect contextual data (the estate's nature, context, key risk factors etc.), condition data (which describes at a level of detail similar to PDS the condition of the estate) and record the presence of key statutory compliance data. The TSM function will be responsible for ensuring that the data provided to the EFA is of suitable quality at the time it is required. This will include ensuring that processes and procedures for the technical delivery of the survey are robust; that these are clear to all SOs; that training is provided where necessary (noting that whilst the specific methodology used is unusual it expects SOs to provide suitably experienced staff); that thorough review, audit and where necessary revision of data is completed and traceable; that lessons learned are captured and plans to implement them (at the appropriate time) are developed.; that models are available, maintained and usable to draw value from the data collected; that advice is provided in the interpretation of the data. The SO function will be responsible for providing data into the system for schools across England. It is anticipated that each supplier will operate nationally. This will include ensuring that suitably qualified and experienced staff are engaged to deliver data as required by the specification; that their work is quality assured; that any training and maintenance of training required for their staff is provided; that data is provided by schools where specified and contact is made and maintained with them in accordance with an agreed engagement and delivery process; that they engage across the programme of work to support and drive effective and consistent delivery.