Repair, maintenance and associated services of vehicles and related equipment

Tender description

The Isle of Wight Council (‘the Council’) invites Tenders from suitably qualified providers for the provision of vehicle maintenance services on the Isle of Wight. The contract is to run from 1.8.2016 for a period of 3 years with the option to extend for a further period of up to 2 years one year at a time, at the sole discretion of the Council. The Council's vehicle fleet is currently maintained under contract as the Council does not have its own repair facility. The Council wishes to appoint a Supplier or Suppliers to undertake all aspects of both planned and unplanned maintenance and repairs of the Council vehicle fleet. This opportunity is divided into three lots: Lot 1 — Inspection and servicing of authority fleet units — light commercials and cars The Council currently has approximately 129 fleet units comprising of cars, vans, four wheel drives and minibuses and light commercial vehicles. This lot covers the repair and maintenance of these vehicles both in and out of normal hours and other aspects of vehicle maintenance such as annual MOT tests and vehicle breakdown recovery. Lot 2 — Inspection and servicing of authority fleet units — large goods vehicles The Council has two LGV library vehicles. This lot covers the repair and maintenance of these vehicles as well as routine LGV inspections and regular services. Lot 3 — Supply of body and accident damage repairs to authority vehicles This lot is for the supply of body repairs and accident damage repairs for the vehicles listed in Lots 1 and 2. The types of services include: Bodyshop and related mechanical repairs for both accident damage and non-accident damage to fleet vehicles Windscreen, mirror and glass replacements Seatbelt and seatbelt fixing replacement and repair Fibreglass repairs and welding Vinyl application and removal Powder coating Paintless Dent repair (PDR) The numbers of vehicles for any lot may be subject to change as vehicles are added to, or removed from the fleet and therefore there is no volume of work guaranteed for any of the above lots. You will be given advanced notice of all routine and planned maintenance by the Authorised Officer and you will liaise with him over all aspects of the vehicle maintenance. Tenderers can bid for one or more of the above lots. One Supplier will be appointed per lot. The closing date for receipt of Tenders is 14:00 Hrs on 23.6.2016.