Flood Guidance Statement Next Generation Development

Tender description

Why the Work is Being Done Since the launch of the Flood Guidance Statement (FGS) in 2009, we've experienced many significant flooding events which have shaped and changed some of our customer requirements. During these floods our customers have highlighted that the FGS needs to include additional information to allow the flood risk situation to be presented more effectively using the PDF and also be available via a wider variety of channels and integrations. Key Drivers: • Minimising waste and workload in the production and dissemination of the FGS • Improvements in the communication of key information to responders • Modernise for ease of enhancements Problem to Be Solved This project is to replace the existing systems and infrastructure. The current FGS production tool is inefficient with Hydromet time being wasted on production instead of assessing the flood risk. Improve and modernise the FGS production tool, Flood Guidance Statement (FGS) in PDF, dissemination via email, voice and SMS and preferences management to meet new customer requirements. A key element is managing the solution sophistication to cost effectively deal with the future proofing and interface transition phasing. There are 4 existing system interfaces (across different organisations) that will need to be established as well as a further 3 new interfaces. Who Are the Users Discovery found we have the following user needs; • Hydrometerologist user need • Responder user need • Responder Preferences management user need • Customer Engagement Advisor user need • 3rd party data consumer need For further information on the user needs please follow this link ; https://tenders.metoffice.gov.uk/procontract/metoffice/supplier.nsf/link?OpenAgent&CONTRACT-A9WF-JYRZGN Early Market Engagement Work Already Done • Establishment of a backlog of user stories and categorised in to Must, Should, Coulds c200. • Created a solution architecture boundaries overview • Identified key discrete areas and deliverables Potential Phase 1: Dissemination of FGS data/information, FGS Production tool (including pdf report presentation). Potential Phase 2: Dissemination of FGS report, Analytics and preference management. • Created the as is business process and identified areas targeted for automation • Solicited and prioritised user group feedback. • Established project governance and FFC team. • Other product development occurring that we will need to ensure we align with to minimise cost duplication. Existing Team Project Exec, Project Sponsor and Snr Product Owner, EA Solution lead. All other roles to ensure successful delivery to come from supplier. Supplier to list roles Current Phase Alpha Work Location The team's primary location must be OFFSITE due to limited space within the Met Office. Working Arrangments The delivery lead to be onsite 1/2 days a week with other roles travelling to site/stay overnight as needed for workshops. Security Clearance Security clearance is not essential, but 'Baseline Personnel Security Standard' would be desirable for those team members required to travel to site. BPSS clearance may be requested at a later date if required. Additional T&Cs Skills & Experience In mapping products Creating mapping overlays Leading on Technical, Solution and Infrastructure architecture Working using Scrum and iterative development User Interface design credentials and experience Creating analytics capabilities Business process re-engineering and automating workflow Software development and integration Testing (Automated and Manual) Hosting and providing service capabilities as per ITIL framework Familiarity with GOV.UK's design patterns and style guide - which we should follow Driving overall delivery and liaising with other parties to ensure success Hosting ability via a G-Cloud available partner Industry standard technologies used Nice to Haves Training and Knowledge Transfer Experience of implementing the ability to draw curved lines as overlays to mapping software No. of Suppliers to Evaluate 5 Proposal Criteria The proposed approach and methodology How the approach or solution meets user needs The proposed technical solution Value for Money of the proposal Cultural Fit Criteria Work as a consistent team with our organisation, other stakeholders and suppliers Payment Approach Time and materials Assessment Method Written proposal Presentation Evaluation Weighting Technical competence 60% Cultural fit 15% Price 25% Questions from Suppliers Budget range development budget is between £200,000 and £400,000 exc. vat indicative ongoing/support budget is between £10,000 and £80,000 exc. vat