eCR Q1 release

Tender description

Summary of the work This will be to amend, add to or resolve issues of an existing clinical record system that is used within the trust. These changes need to be developed quickly and safely in line with our existing practices and approaches with a view to a release at the end of June Expected Contract Length 3 months - release at the end of June and then any bug fixing required Latest start date 6/6/2016 Why the Work is Being Done The work is being done to update the in-house clinical record system that we have in place to meet requirements of the contracts that we hold and also regulators such as the CQC and Monitor. The changes included within this are a mix of changes and enhancements to existing features. Suppliers must be able to start immediately upon the conclusion of the framework procurement process with a view to a release of these enhancements at the end of June. Problem to Be Solved The areas required to be modified are listed below, these will need to be modified in such a way that doesn't invalidate current support arrangements: Secure CPA Review Form CPA Review form, pop ups when opening form MHA - New Developments (Bug/Modifications) 12 months CPA review mandatory field Appraisal and Revalidation SPCFD PDR - LCFT Shared Objectives 2016/17 PDR - upgrade Making Every Contact Count (MECC) Violence markers in ECR all flavours Merge and View DQ Project (Is discussion field) MAS Assesment form ECR Enviroment Optimisation Daily Meeting Notes Proposal Resolution of existing bugs Who Are the Users The end users are a mix of clinicians, administrative staff and support services who need to be able to interact with the system to record appropriate clinical notes, view the latest updates of information from other systems and then be able to create reports from this to provide to commissioners across all the required areas to be upgraded. Existing Team The supplier would be expected to work with the existing Health Informatics Programme team, a mix of Project Managers, Business Analysts, Business Change, Quality Assurance, System Management and Infrastructure and Database specialists. Current Phase Live Skills & Experience • have experience of working with the Lancashire Care NHS FT clinical systems • be able to produce code in JSON • be able to first provide developments in the test (preview) system for testing and approval • awareness of impacts of front end programming and back end SQL impacts • awareness of NHS reporting and audit requirements Work Location The supplier will work remotely, off-site, in the main when developing and uploading into the test (preview) environment, but be expected to be on site for delivery of the upgrades into the live system at the end of June. The site is in Preston, Lancashire. Working Arrangments We would expect the supplier to work off site predominantly, however we would expect them to be on site in the run up to and during the release of new functionality and in subsequent days as part of an early life support process. Security Clearance The supplier should have familiarity with the NHS environment and be able to link to Trust systems through the N3 network to ensure secure transfer of any information. Additional T&Cs The standard Digital Outcomes and Specialist Framework Agreement Call-Off Contract will apply. No. of Suppliers to Evaluate 3 Proposal Criteria • The proposed technical solution • The proposed approach and methodology • Value for money of the proposal • Team structure • How they’ve identified risks and dependencies and offered approaches to manage them • How the approach or solution meets user needs • Estimated timeframes for the work • How the approach or solution meets your organisation’s policy or goal • Technical knowledge of Lancashire Care systems Cultural Fit Criteria • Work as a team with our organisation and other suppliers • Familiarity with LCFT systems, underlying infrastructure as well as mechanisms used for upgrade and delivery • Familiarity with in house systems and interdependancies that may be affected by changes within this release • NHS experience • Havde a no-blame culture and encourage people to learn from their mistakes • Transparent and collaborative when making decisions Payment Approach Fixed price Evaluation Weighting Technical competence 40% Cultural fit 20% Price 40% Questions from Suppliers 1. We offer application security testing services - would this be of interest? Whilst we would expect security testing of applications to form part of this work, we are looking for a supplier who can deliver all of our requirements in one package, with particular emphasis upon the development of applications to the set requirements.