Knowledge and Information Management (KIM) programme - Information / Business Analyst

Tender description

Summary of the work Organisation-wide SharePoint Online implementation programme, starting with a couple of pioneer business areas. Consultant is responsible for quantifying, analysing, categorising and documenting "as-is" practices in different business areas for creating, sharing, storing, destroying electronic and paper documents, and advising on a suitable "to-be" information architecture for SharePoint Online. Specialist role Business analyst Expected Contract Length 3 months Latest start date 31 May 2016 Maximum Day Rate £450 Who Speclialist Work With You'll be reporting directly to the KIM programme manager, and working alongside colleagues from ICT, project support, information assurance, records management, and nominated business users from the different business areas. You will also work with / liaise with colleagues from other programmes such as the Survey and Inspection Transformation Programme, Cloud Transformation Programme What Specialists Work On 1. Conduct user interviews / workshops for different roles and business areas 2. Produce "as is" process maps and information flow maps 3. Quantify and categorise the different types and ages of information produced or used by the business areas 4. Identify and document: metadata, access controls, any retention schedule, storage locations, storage formats 5. Identify and document what information must/should be migrated to the new SharePoint Online system 6. Advise on the "to be" information architecture for the new SharePoint Online system 7. Share skills/experience with colleagues on KIM programme Skills & Experience • Lead information analysis/audit for comparable organisations • Work on organisation-wide SharePoint 2013 or SharePoint Online EDRMS projects • Rock-solid information management background • Be able to build rapport and persuade people that document management is more interesting and important than they think! • Demonstrate good process / information flow mapping skills • Actively engage people, book interviews and follow up Nice to Haves • Previous experience of information management in DfT or other DfT agencies • Familiarity with government paper record management systems Work Location You'll mostly be working at MCA HQ in Southampton. However there will be some travel to other offices, for example a Marine Office in Plymouth, the National Maritime Operations Centre in Fareham, both of whom are part of our phase 1 "pioneer" group. Working Arrangments The nature of the role means you will largely work onsite so you are face-to-face with colleagues. There may be limited opportunities to work from home - for example if you are writing up notes. Security Clearance Disclosure Scotland is required. There is no requirement for you to be security cleared. No. of Specialists to Evaluate 5 Cultural Fit Criteria • Work as a team-member with colleagues from MCA and its suppliers • Collaborative and open, keen to share knowledge and skills • Always acting with the objectives of the KIM programme in mind • No-blame culture, encourage learning and promote good IM practice Evaluation Weighting Technical competence 60% Cultural fit 10% Price 30% Questions from Suppliers 1. Would it be possible to clarify if the Disclosure Scotland is required at the time of start of application or at the point of award of tender? Disclosure Scotland is required before the IA can start work at MCA. It takes about 2 weeks to complete the Disclosure Scotland process. If your consultant is invited to interview they will be expected to provide their Disclosure Scotland certificate or the the application reference number to show the process is underway. 2. Is there flexibility on the maximum day rate? Cost is a significant factor in our selection process. We are confident we can appoint a skilled and experienced IA within the advertised day rate. 3. Can we supply a single BA or will the same supplier have to supply all 3? You may put 1or more analysts forward for consideration.