Knowledge and Information Management (KIM) programme - Information / Business Analyst

Tender description

Who Speclialist Work With You'll be reporting directly to the KIM programme manager, and working alongside colleagues from ICT, project support, information assurance, records management, and nominated business users from the different business areas. You will also work with / liaise with colleagues from other programmes such as the Survey and Inspection Transformation Programme, Cloud Transformation Programme What Specialists Work On 1. Conduct user interviews / workshops for different roles and business areas 2. Produce "as is" process maps and information flow maps 3. Quantify and categorise the different types and ages of information produced or used by the business areas 4. Identify and document: metadata, access controls, any retention schedule, storage locations, storage formats 5. Identify and document what information must/should be migrated to the new SharePoint Online system 6. Advise on the "to be" information architecture for the new SharePoint Online system 7. Share skills/experience with colleagues on KIM programme Where the Work Takes Place You'll mostly be working at MCA HQ in Southampton. However there will be some travel to other offices, for example a Marine Office in Plymouth, the National Maritime Operations Centre in Fareham, both of whom are part of our phase 1 "pioneer" group. Early Market Engagement Working Arrangements The nature of the role means you will largely work onsite so you are face-to-face with colleagues. There may be limited opportunities to work from home - for example if you are writing up notes. Work Location You'll mostly be working at MCA HQ in Southampton. However there will be some travel to other offices, for example a Marine Office in Plymouth, the National Maritime Operations Centre in Fareham, both of whom are part of our phase 1 "pioneer" group. Security Clearance Disclosure Scotland is required. There is no requirement for you to be security cleared. Additional T&Cs Skills & Experience Lead information analysis/audit for comparable organisations Work on organisation-wide SharePoint 2013 or SharePoint Online EDRMS projects Rock-solid information management background Be able to build rapport and persuade people that document management is more interesting and important than they think! Demonstrate good process / information flow mapping skills Actively engage people, book interviews and follow up Nice to Haves Previous experience of information management in DfT or other DfT agencies Familiarity with government paper record management systems No. of Specialists to Evaluate 5 Cultural Fit Criteria Work as a team-member with colleagues from MCA and its suppliers Collaborative and open, keen to share knowledge and skills Always acting with the objectives of the KIM programme in mind No-blame culture, encourage learning and promote good IM practice Assessment Method Evaluation Weighting Technical competence 60% Cultural fit 10% Price 30% Questions from Suppliers Budget range £450