Accounting software package

Tender description

Bolton at Home are seeking to procure a new finance solution to provide the full range of financial transactions and management. The contract will be for a period of 5 years, starting in September 2016. The new finance system will be required to support our aims of developing a more effective and efficient housing finance service. The system will be required to interface/integrate to our key systems such as HR and Payroll and Housing Management System. The high-level requirements for the solution includes the ability for the: — Provision of fully integrated finance modules. The core modules will include: General Ledger, Budget Management, Cash Management, Accounts Payable, Accounts Receivable, and Fixed Assets/Component Accounting. — Tenderers who offer exclusively Cloud based products will not progress to the next phase. Bolton at Home are seeking to utilise the system on its local server infrastructure. — Full integration will be required to Technical Services ‘Total’ system and to and from the Northgate Ohms Housing Management system. — Gains in productivity, efficiency and accuracy of decision making through the automated production of financial reports, KPI reporting, support for related data analysis and generation of statutory returns, where appropriate. Productivity and efficiency gains will also be achieved through workflow improvements and changes to business processes; — Procure to pay processes that include efficient requisitioning and approval workflows through to invoice matching and payment. That can provide various payment options, to include integration with cash management and interfaces with existing Ohms legacy system and the Total works management system. Accounts Payable to include standard statutory reports for CIS and VAT returns and other standard reports to improve Accounts Payable processing. Standard functionality to allow GL to drilldown to Accounts Payable details and ultimately to scanned invoices; — Accounts Receivable system that allows for periodic/recurring invoices, variable receipting options, debt management and recovery. To include integration with cash management and GL with a standard suite of reports for AR management; — General Ledger which consists of a flexible Chart of Accounts with multi-organisation options, flexible structures, Budget Management module that allows for multi years and flexible modelling for comparison purposes.