Dorset and Wiltshire Fire and Rescue Authority ~ Grounds Maintenance Services

Tender description

Wiltshire Fire & Rescue Service has 24 fire stations serving local communities. This operational response is supported by staff based at a number of other sites, including Service HQ, the Control room (where 999 calls are answered), the Training & Development Centre, Fleet Services (including vehicle workshops) and Occupational Health. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of grounds maintenance services within the estate of the Wiltshire Fire & Rescue Service. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the staff and visitors. Due to the changing requirements in each authority, total flexibility will be required from the successful contractor with regard to the changes in station layouts due to building works and station openings / closures, due to relocation. The basis and rationale that the Clients require the successful contractor to operate to at all times, is being able to provide an environment that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the standard / frequency of services is as detailed within the Tender Specification. The contract being tendered is for 3 years in duration from 1.4.2016 until 31.3.2019 and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. The contract may be extended for a further period of up to 2 years, by mutual agreement. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and effective methods of working; thus ensuring that the highest standards are maintained in all areas at all times and also ensuring that the productivity of the teams are of the highest level, moving forward into the new contract term. The value of the current WFRS contract is £28,358.70, which includes, but is not limited to the following tasks: Grass Cutting, Edging up & Strimming Tasks Weed Control Shrub Bed & Rose Bed & plant maintenance Selective Weed Killing Hedge Cutting Maintenance of Trees Maintenance of Ditches Leaf Clearance Sweeping, Tidying & Litter Picking There are numerous plans for changes and additional buildings throughout the Services over the next 3 years and this may increase the level of services required within these areas, when the work is being carried out and thereafter. Therefore the Contractor would be expected to provide advice and expertise and be flexible in their approach, in order to incorporate the changes.