Growth in Learning Trust - Cleaning Services

Tender description

The successful tenderer will be required to provide cleaning services at Growth in Learning Trust, initially Barton Hill Academy, Bristol. Please note the scope of the requirement may grow during the period of the contract with any additional schools being negotiated separately as an addition to the core contract. The Trust has established a strong ethos and values, which will be key in deciding which bidder to award the contract to. The Academy has 19 classes from nursery to year six. There are currently three classes in each year group from reception to year two and two in each of the others. The Academy is growing fast and the aim is to be fully three form entry by September 2018. The Academy shall benefit from a significant extension to support this objective with new classrooms, kitchen and catering facilities being added by November 2015, in advance of the start of this contract. This contract will be fixed price in nature with the successful contractor with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. This variation MAY include additional days periodic cleaning as agreed with the client on an annual basis. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Academy. The Academy require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the innovation and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The Contractor shall provide a comprehensive cleaning service to the Site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The Site must at all times meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client’s health, safety and environmental policies and procedures. The Services must be provided so as not to interrupt the routine of the Site.