Burnham Grammar School - Cleaning Services

Tender description

The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Burnham Grammar School. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for three years in duration from 1 January 2016 until 31 December 2018 and will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present, there is 14 staff working 130 hours per week in total. There is also a cleaning supervisor working 12.5 hours per week. Cleaning is done after school Monday to Friday. The annual value of the current contract is £60,323.60 which includes pest control, window cleaning dust control mats, all periodic cleaning and washroom supplies. In addition to the current site, we anticipate that in August 2015 (subject to planning approval) a double classroom temporary building will be installed. It is not in the current contract. The School is currently in negotiations with the Department for Education to increase in the size of the School as the School has won funding to improve the condition of the premises. The timeline of the work and completion is fluid but if there were any increases to the footprint, there would be increases in the level of cleaning required in certain areas.