Al-Furqan Primary School - Cleaning Services

Tender description

The successful tenderer will be required to provide cleaning services at Al-Furqan Primary School, Birmingham. The contract will commence on 1 January 2016 for a period of three years. This contract will be fixed price in nature with the successful contractor with the contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. This variation MAY include additional days periodic cleaning as agreed with the Client on an annual basis. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School. The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Innovation and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract. The Site must at all times meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client’s health, safety and environmental policies and procedures. The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract. The Contractor shall provide all cleaning and janitorial consumables and, where applicable, hygienic supplies. We are seeking a suitably experienced contractor who has current experience of working within the primary school, secondary or HE/FE market place, ideally with a strong operational base within the Birmingham area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The projected cost of cleaning for the current year is circa £57,500.00 at Al-Furqan Primary School, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement.